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Applying and joining the Trust as a Volunteer for Milton Keynes University Hospital NHS Foundation Trust

We follow the NHS Employers Guidelines for recruitment of our volunteers.

We collect and store the following:

Initial Enquiry Information, which includes – Full Name, Email Address, Telephone numbers, Enquiry Source and volunteer role preferences.
Recruitment documents as per NHS Employers Recruitment Guidelines, photographic consent form, banking details for payment s of expenses, next of kin details (in case of an emergency) volunteers photographs, volunteering role and training records. This information is stored in either or both, hard copy and electronic.
All recruitment information is stored in lockable offices which are only accessible by the Voluntary Services Department.

This information is used for:

Communication and information with volunteers is by telephone, email and letter. We use personal details to share information with our volunteers regarding their role, Trust news, invitations to events, to thank volunteers for their support and Training.
We also use the information to manage our volunteer vacancies, and to help identify improvements to our services.

We may share your information with:

Other departments within the Trust, should it be required to enable you to carry out your volunteering role.
Other Third Party Volunteer Organisations that are on site, should you express an interest in joining them as a Volunteer.

Record Retentions:

All recruitment information is destroyed and deleted after 7 years. A record of destroyed information is kept indefinitely.